1. Scope
This notice applies to employees, workers, contractors and job applicants of MAGHREB UK TALENT LTD working in or applying to MUKTalent Healthcare. It does not apply to healthcare candidates, who are covered by the Candidate Privacy Notice.
2. Information we hold
- identity and contact details, emergency contacts;
- recruitment information, such as CVs, references and interview notes;
- right-to-work documents and records of checks;
- contract, pay, pension, tax and bank details;
- working time, absence, training, performance and disciplinary records;
- system account information, access logs and multi-factor authentication settings;
- where necessary and lawful, health information (for example sickness absence or reasonable adjustments) and, for certain roles, criminal records checks.
3. Why we use it
To recruit and employ you, pay you, meet our legal obligations (including employment, tax, right-to-work, health and safety and equality law), manage performance and training, protect our systems and maintain records of who accessed recruitment data. Lawful bases: performance of the employment contract, legal obligation and legitimate interests. Special category data is processed under the employment and social security conditions in Schedule 1 of the Data Protection Act 2018, with an appropriate policy document.
4. Sharing
HMRC, pension providers, payroll and IT service providers, professional advisers, insurers and authorities where the law requires. Our system providers are listed below.
| Provider | Purpose |
|---|---|
| Supabase | Secure database, authentication and encrypted document storage for our recruitment system |
| Vercel | Website hosting and secure (HTTPS) delivery |
| Resend | Sending confirmation and notification emails |
| Google Analytics (only with your consent) | Anonymous website usage statistics |
5. International transfers
Some of our service providers may process information outside the UK. Where this happens we assess the applicable legal requirements and rely on UK adequacy regulations, the UK International Data Transfer Agreement or the UK Addendum to the EU Standard Contractual Clauses, together with additional safeguards where needed. When you ask us to, and only with your agreement, we may also share your profile with an employer in the UK.
6. Retention
Unsuccessful applicants: 6 months after the decision. Employee records: for the duration of employment plus 6 years. Payroll and tax records: at least 3 years after the end of the tax year to which they relate, normally 6 years. Right-to-work records: for the duration of employment plus 2 years.
7. Security and access
Personnel records are restricted to authorised managers. Access to the recruitment system requires an individual account and multi-factor authentication, and is logged.
8. Your rights
- the right to be informed about how we use your information;
- the right of access to a copy of your information;
- the right to rectification of inaccurate or incomplete information;
- the right to erasure, where applicable;
- the right to restrict processing, where applicable;
- the right to data portability, where applicable;
- the right to object to processing based on legitimate interests or for direct marketing;
- rights in relation to automated decision-making (we do not make recruitment decisions solely by automated means);
- the right to withdraw consent at any time, where we rely on consent.
To exercise any right, email agents@muktalent.com or, if you are a candidate, use Help & Support → My data in the candidate portal. We respond within one month. You also have the right to complain to the Information Commissioner’s Office (ICO) at ico.org.uk or on 0303 123 1113.